During 10 years of workshops we have developed a quality system based on 6 rules which guarantee useful meetings both for buyers and for sellers, and therefore a high satisfaction of all participants, that is:
1 – A fixed proportion between buyers and sellers is certainly the most known rule: – The March Edition of OUTgoing POLAND is attended by about 50 buyers; therefore only 25 sellers are admitted. – The October Edition is attended by 40 buyers and this limits the number of sellers to 20.
2 – The buyers invited to participate in the workshop are selected taking into account of the seller company profiles. Supply and demand will meet more easily.
3 – Only 2 sellers are allowed to take part in the workshop from the niche tourist destinations
4 – Two weeks before the workshop, buyers and sellers can “see” and select one another in their reserved areas. The participants can select the meetings with the support of the information provided by the system.
5 – On request, the Organizers help Buyers and Sellers to optimize their meeting agendas.
6 – Finally, but maybe it’s the first reason, who organizes OUTgoing POLAND has an in-depth knowledge of Polish tour operators and of the group organizers.
In order to participate in OUTgoing POLAND you must register your company. The registration result will be notified to all applicants. Registration is not a confirmation of participation. The Organisers reserve the right to accept or reject any registration. The Organizers propose two participation packages.
1 – Traditional Package, includes the following services:
Meeting agenda with online matching system,
Table and chairs inside the workshop room,
Lunches in the workshop days,
Coffee breaks during the workshops,
Discounted prices in the agreed hotels.
2 – Loyal Client Package .
The Loyal Package if you book two events during the 2018 you will benefit of an additional discount of the 10%, the 20% if you book 3 workshops.
During the registration process, select the preferred participation package.
Not more than 2 persons are admitted for each company without additional costs. For every additional participant, an extra cost of 100 euro must be considered.
The payment has to be done preferably by bank transfer, in case by Paypal. Fill in the bank transfer form with the following data:
Company name: OUTGOING POLAND workshops, promotions, events Street: ul. Ogrodowa 48/54 City: Warszawa ZIP Code: 00-876 Country: Poland Vat Code: 7162675602
Bank Name: PKO BP Street: Puławska 15 City: Warszawa Zip Code: 02-515 Country: Poland IBAN: PL 46 1020 1097 0000 7102 0306 4896 SWIFT: BPKOPLPW Bank Country: POLAND
NB: please carefully fill in the form of bank transfer because the European rules are very strict. Oversights or errors may cause loss of time or money or the Bank Transfer rejection.
All kind of tourist companies from all around the world interested in the Polish tourist market should participate in OUTgoing POLAND.
Hotels, Incoming Tour Operators, Theme Parks, Transport companies, Regional and National Tourist Boards, and many other, should attend OUTgoing POLAND as sellers.
Even if your company already works with Polish tourist trade companies, you should take part in OUTgoing POLAND. This event is a great opportunity to improve your Polish business involving other tour operators and travel agencies.
A couple of weeks before the workshop each seller will see the registered buyers in its reserved area in “match your meetings” page.
The sellers may select the buyers who would like to meet and the buyers will do the same. Before the workshop, the system will setup the meeting agendas taking into account of the preferences of buyers and sellers.
The meeting agendas will be delivered at the opening of the workshop.
The seller companies, that will attend OUTgoing POLAND, benefit from the following privileges:
– Accommodation discount in the hotels where the workshop will take place;
– Pre-scheduled and on-site appointment sessions with buyers;
– Complimentary coffee breaks and lunches during the two days of the workshop;
– Window on Sellers in the Polish section of the OUTgoing POLAND website;
– Complimentary buyers catalogue.
If a company has already paid the participation fee but decides to resigne from taking part in OUTgoing POLAND, it is entitled to obtain a refund taking into account of the time of reimbursement request.
Time of refund request and percentage of participation fee refunded
|Until 60 calendar days before the event||85%|
|From 59 to 45 calendar days before the event||70%|
|From 44 to 20 calendar days before the event||50%|
No refunds apply after the last deadline. The amount refunded will be paid to the same bank account from which the payment has been received.
Check in the Embassy or Consulate of Poland in your country if VISA is required to enter in Poland and if an invitation letter of workshop organizer is needed in order to issue VISA. In this case ITALAB can send it to you. In order to receive the invitation letter from the organizer you should send an e-mail to Gilberto Zangari email@example.com with the following data:
1. Surname and Name of OUTgoing POLAND participant
2. Birth date
4. Number of passport
5. Expiry date of passport
6. Company name
7. Position in the Company of OUTP participant
8. Information about the airline ticket: airline company, ticket number, departure and return date.
9. Confirmed payment of OUTP participation fee
10. Confirmed hotel reservation in Warsaw
When Mr Zangari will receive your email with all the information requested, he will send the invitation letter to the participant. For more information about visa, please check the following link: http://www.msz.gov.pl/en/travel_to_poland/visa